Office Administrator

If you are interested in applying for the position below please email your resume to hello@c3leaders.com

C3 LEADERS JOB DESCRIPTION 
JOB TITLE: Office Administrator 

MINISTRY: C3 Leaders DEPT: Admin 

REPORTS TO:  Director of Operations 

SUPERVISES: Intern (When Applicable) 

PROPOSED FLSA STATUS:  EXEMPT:  _   NONEXEMPT:   X        

Non-Exempt Hourly  

Benefits: None 

 

 

GENERAL SUMMARY: Office Administrator includes a number of small responsibilities that sum up to general office operations for the organization. This includes supporting the President, event assistance, general operation and information data entry for website/app, database, and QuickBooks. This will be an hourly role with approximately 15 hours a week but may vary based on events. 

We are committed to the growth of our people. First as followers of Jesus. We are a Christian organization that prays together and prays for our people believing that God is continuing to grow each of us. Secondly, we are committed to the growth of our people as leaders. We invest in our people and culture believing that the best work is done in a team where each employee brings their best self. 

 

ESSENTIAL JOB DUTIES 

(Responsibilities, Accountabilities, and Competencies; May not include all duties of job) 

JOB DUTIES  % Total Work 
Serves as assistant to the President (avg. 3.5 hours per week) 

  • Scheduling of meetings – staff and other key meetings 
  • Proofreading in a timely and accurate manner. 
  • Ensure President has supplies and materials for daily ops 
  • Available for general questions when President is remote 
  • Prepare regular reports for President 
  • Board assistance 
  • Coordinate meeting space, set up and tear down 
  • Coordinate Board minutes and Executive Team notes 
23% 
Event Assistance (avg. 4 hours per week) 

  • Work with staff and consultants to provide top-notch events 
  • Online registration set up and management (ChurchCenter) 
  • Coordination of details – bids, locations, banquet, supplies, lighting/sound, photos, video, etc. 
  • Day of event set up and tear down 
  • Lead in actual event operations and volunteers 
27% 
Website and App Input (avg. 2.5 hours per week) 

  • Maintain website information (WordPress), keeping it up to date 
  • Update information on the C3 Leaders app (SubSplash) 
  • Manage social media systems (Buffer) 
17% 
Gift Processing and Data Entry (avg. 1.5 hours per week) 

  • Process deposits and payments (online and offline) 
  • Processing and receipting of donations  
  • Collect and designate expense receipts from President 
10% 
General office operations (avg. 3.5 hours per week) 

  • Quality assurance of office operations  
  • Assist in providing “Superior Forum Chair Care” 
  • Manage calls and inquiries with professional, warm, boutique-level service  
  • Ensure that mission objectives and language are included in web and print presence  
  • Coordinate mailings, including building lists, coordinate printing, postage, material collation, etc. 
  • Schedule office use with C3 Forums and C3 Forum Chairs, including access  
  • Ensure operation of equipment, including scheduling maintenance and repairs  
  • Inventory management. Checking stock, anticipating needs, placing orders, verifying delivery  
  • Manage office requirements: insurance, security, memberships, calendar, cost reductions, etc.  
  • Personnel duties, including potential management of intern and setting up of new employees  
23% 
Work collaboratively with supervisors, coworkers, and donors.   
Perform other duties as assigned.   

 

SUPERVISORY RESPONSIBILITIES:  Possibly a part-time student intern 

 

ESSENTIAL QUALIFICATIONS 

(Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience) 

  • Christian Commitment: 
  • A mature Christian that demonstrates a Christ honoring life/testimony
  • Agreement and support of C3 Leaders’ Statement of Faith
  • Converse intelligently and graciously about issues of faith
  • Demonstrate Christian spirituality by participating, leading, and contributing to office devotional and prayer times

 

  • Education: Highschool Diploma or Equivalent Certificate 
  • Experience: None
  • Licensure/Certification: none
  • Software and Equipment Used: Microsoft Office 365 Suite.

 

  • Other Considerations:
  • Highly organized, strong interpersonal and communication skills – both oral and written; keen judgment skills; high degree of professionalism
  • A warm and engaging customer first attitude and demeanor  
  • Able to manage multiple and changing priorities, while remaining goal oriented 
  • Able to keep and manage records in an orderly manner.  
  • Willing to be held accountable regularly to SMART goals. 
  • Able to work collaboratively with supervisor, coworkers, and donors. 
  • Ability to Proofread documents and materials. 

 

PREFERRED QUALIFICATIONS: 

(Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience) 

  1. Software and Equipment Used: QuickBooks Online, ChurchCenter CRM; Subsplash App, WordPress, Mailchimp, and Buffer 
  2. Other Considerations:  EOS/Traction 

 

This job description reflects C3 Leaders and the employee’s best effort to describe the essential functions and essential qualifications of the job described. It is not an exhaustive statement of all the duties, responsibilities, or qualifications of the job. This job description is not intended to exclude an opportunity for modifications due to business demands or providing reasonable accommodation. This job description is not intended to be a contract. Signatures below indicate supervisor and employee have read this job description and concur with the essential functions and essential qualifications of the job as listed.