Office Administrator

If you are interested in applying for the position below please email your resume to


JOB TITLE: Office Administrator 

MINISTRY: C3 Leaders DEPT: Admin 

REPORTS TO:  President 

SUPERVISES: Intern (When Applicable) 


Non-Exempt Hourly  

Benefits: None 



GENERAL SUMMARY: Office Administrator includes a number of small responsibilities that sum up to general office operations for the organization. This includes supporting the President, event assistance, social media management, first contact with interested members, and proofreading. This will be an hourly role with approximately 15 hours a week but may vary based on events. 

We are committed to the growth of our people. First as followers of Jesus. We are a Christian organization that prays together and prays for our people believing that God is continuing to grow each of us. Secondly, we are committed to the growth of our people as leaders. We invest in our people and culture believing that the best work is done in a team where each employee brings their best self. 



(Responsibilities, Accountabilities, and Competencies; May not include all duties of job) 

JOB DUTIES  % Total Work 
Serves as assistant to the President (avg. 7 hours per week) 

  • Scheduling of meetings – staff and other key meetings 
  • Proofreading in a timely and accurate manner. 
  • Ensure President has supplies and materials for daily ops 
  • Available for general questions when President is remote 
  • Prepare regular reports for President 
  • Managing voicemail 
  • Managing email 


Event Assistance (avg. 4 hours per week) 

  • Work with staff and consultants to provide top-notch events 
  • Online registration set up and management (ChurchCenter) 
  • Coordination of details – bids, locations, banquet, supplies, lighting/sound, photos, video, etc. 
  • Day of event set up and tear down 
  • Lead in actual event operations and volunteers 
Social Media Management (avg. 4 hours per week) 

  • Designs post and adds them to Buffer 
  • Builds and posts social reels and other video work 
  • Managies social media strategy 
Work collaboratively with supervisors, coworkers, and donors.   
Perform other duties as assigned.   


SUPERVISORY RESPONSIBILITIES:  Possibly a part-time student intern 



(Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience) 

  • Christian Commitment: 
  • A mature Christian that demonstrates a Christ honoring life/testimony
  • Agreement and support of C3 Leaders’ Statement of Faith
  • Converse intelligently and graciously about issues of faith
  • Demonstrate Christian spirituality by participating, leading, and contributing to office devotional and prayer times


  • Education: Highschool Diploma or Equivalent Certificate 
  • Experience: None
  • Licensure/Certification: none
  • Software and Equipment Used: Microsoft Office 365 Suite.


  • Other Considerations:
  • Highly organized, strong interpersonal and communication skills – both oral and written; keen judgment skills; high degree of professionalism
  • A warm and engaging customer first attitude and demeanor  
  • Able to manage multiple and changing priorities, while remaining goal oriented 
  • Able to keep and manage records in an orderly manner.  
  • Willing to be held accountable regularly to SMART goals. 
  • Able to work collaboratively with supervisor, coworkers, and donors. 
  • Ability to Proofread documents and materials. 



(Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience) 

  1. Software and Equipment Used: QuickBooks Online, ChurchCenter CRM; Subsplash App, WordPress, Mailchimp, and Buffer 
  2. Other Considerations:  EOS/Traction 


This job description reflects C3 Leaders and the employee’s best effort to describe the essential functions and essential qualifications of the job described. It is not an exhaustive statement of all the duties, responsibilities, or qualifications of the job. This job description is not intended to exclude an opportunity for modifications due to business demands or providing reasonable accommodation. This job description is not intended to be a contract. Signatures below indicate supervisor and employee have read this job description and concur with the essential functions and essential qualifications of the job as listed.